Sheridan, Wyoming Oct 10, 2021 (Issuewire.com) - Any high-tech solution can be improved, and the electronic document management system (EDI) is no exception. With the digital revolution in full swing, companies that have deployed EDI over the past decade are increasingly looking to IT service providers to help them communicate more efficiently. And this is not due to the fact that they are not satisfied with the current results. Any modern company realizes that ignoring the latest trends and innovative achievements, risks losing its market position in the near future. New technologies such as artificial intelligence, machine learning, or blockchain are gradually becoming an integral part of modern EDI systems. Not surprisingly, any successful company strives to leverage its capabilities to gain an edge over the competition.
In general, EDI can be improved in two ways to meet 21st century standards. A company can upgrade an existing system with the latest technology (the effectiveness of this approach largely depends on the EDI system vendor and the specifics of the solution itself), or, more likely, choose a new solution that meets the changed requirements.
In addition to improving business efficiency, there are many other reasons why a company might consider replacing the EDI system with its more modern counterpart. These include globalization, harmonization of standards, various changes in industry regulations, as well as the importance of having a well-balanced and interoperable IT environment, including solutions for electronic document interchange (EDI), enterprise resource planning (ERP), warehouse management (WMS), and customer relationship management (CRM). EDI changeover process. Initially, it may seem extremely difficult, but with the right approach, such a transition becomes possible without unnecessary expenditure of effort and money. In fact, for this, it is enough to develop an appropriate business strategy, consult with the main business partners, determine the approach to be applied, and also control the entire process at every stage of its implementation.
We at Cogential IT bring you a team of experts who help you to make a smooth transition from manually handling the documents to EDI.
Main stages of the company while implementing EDI
The stages of implementation of the EDI are standard. First, a project team is formed, which should consist of interested and motivated people. It should be noted that these should be employees who directly work with documents, and not only those who manage processes. This team will prepare the documents.
The next stage is divided into 2 blocks. The first is the analysis of business processes and a description of the process diagram, that is, the preparation of functional requirements. From the entire package of documents, they are added into one scheme, where the participants in the processes and the processes themselves are determined, then the relationship between them is prescribed and the system in which all this works is determined. That is, all processes must be written in the sequence in which they are performed, so that their temporal nature can also be understood on this diagram.
And the second block is the numbering of each process and a description of its features. That is if documents are being downloaded, then which ones and in what form, if data is being transferred, then what data format, etc. At this stage, the responsibility lies with the company's employees who are responsible for document flow and business processes, the developer's involvement is minimal.
Only after the development of all the requirements is the provider connected to prepare the automated system. He prepares design solutions and details of the system operation: data formats, data upload process, timing, type of upload (manual/automated), use of certificates, etc. When all this is accepted and agreed upon, the testing phase begins. The system is being tested at an unrealistic test site, it just looks like the documents are being run. Only after that, the EDMS is introduced into trial operation.
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